Sizzling Success: Beating the Heat in Facility Management with CMMS

Facility Manager using a CMMS tablet to check on an HVAC unit.
Verosoft Design

Don’t let the summer heat slow down your operations. Discover how a CMMS (Computerized Maintenance Management System) and proactive maintenance can ensure peak facility performance throughout the season.


4 min read

The Summer Challenge for Facility Managers

Summer’s scorching temperatures can wreak havoc on facilities, pushing equipment to its limits and compromising occupant comfort.  Summer isn't just about sunny skies and balmy nights; it's a battlefield where equipment resilience, facility durability, and personnel well-being are put to the test. However, facility managers can turn these challenges into opportunities for seamless operations and peak performance by implementing a proactive strategy with a Computerized Maintenance Management System (CMMS) and, even better, an EAM (Enterprise Asset Management) System at its core.

Shielding Your Assets Against the Heat: Preventive Maintenance

In the scorching heat of summer, a robust preventative maintenance plan is your first line of defence. It's the shield that defends your equipment against the relentless attack of the season. Regular inspections, following recommendations from the UN Environment Programme, can identify potential issues before they escalate into costly breakdowns. Focus on:

  • Cooling Systems
  • HVAC Units
  • Electrical Components

These elements are crucial in keeping your facility functioning smoothly during the summer heat.

Implementing energy-efficient practices can potentially reduce energy costs by up to 30%, as advised by the UN Environment Programme. Embrace the power of a Computerized Maintenance Management System (CMMS) to conduct your maintenance orchestra with precision. Let regular inspections set the rhythm, and servicing routines compose the melody, creating a harmonious symphony that keeps equipment and facilities in tune with operational demands. Pay special attention to your cooling systems, HVAC units, and electrical components—they're the unsung heroes that stand between you and the risks of overheating.

Fortifying Your Facility’s Defences

Beyond regular maintenance, it's essential to weatherproof your facility to enhance its resilience. Just as even the strongest defences need reinforcement, your facility requires additional protection. Here are the key actions to create the perfect knight’s shiny armour for your facility:

  • Seal Cracks and Gaps: Prevent unwanted heat from entering.
  • Deploy Shade and Structures and Reflective Coatings: Minimize heat absorption and reduce energy consumption.
  • Upgrade Insulation and Ventilation Systems: Following guidelines from the Department of Energy, enhance efficiency and save on cooling costs.

Proper insulation and ventilation can reduce cooling energy consumption by up to 25%, making these upgrades environmentally and economically beneficial.

Strategic Preparedness with CMMS

Summer weather can be unpredictable; it can change in the blink of an eye. Stay ahead using your CMMS to:

  • Monitor Weather Forecast: Adjust maintenance tactics accordingly.
  • Respond Quickly to Issues: Be prepared for heat-related problems like equipment overheating or power outages.

For outdoor workers, implement safety protocols such as:

  • Regular hydration breaks
  • Readily available cooling stations
  • Proper protective gear

The implementation of safety protocols are the ramparts that safeguard your team's health and productivity.

Knowledge is Power: Training and Communication

Empower your team with comprehensive training on best practices for summer maintenance and safety protocols. Utilize your CMMS as a central hub for:

  • Communication: Keep everyone informed and aligned.
  • Feedback: Encourage open communication to refine your summer maintenance strategies continuously.

In the scorching heat of summer, knowledge is your most powerful weapon. Conduct comprehensive training sessions that are as refreshing as a summer breeze, ensuring that technicians and staff are well-versed in the art of summer maintenance and safety. Harness the CMMS as your command centre, a beacon of communication that keeps everyone informed, aligned, and ready to act. Cultivate an environment where dialogue flows as freely as cool water, inviting feedback and ideas that continuously refine your summer maintenance strategies.

Conclusion: Mastering Summer Facility Management is a breeze with CMMS Solutions

By embracing a strategic approach that combines preventive maintenance, weatherproofing, vigilant monitoring, robust training, and the use of a powerful CMMS or EAM, you can rise above the temperature and ensure your facilities not only survive but thrive during the summer season. Equip yourself with the right tools and knowledge, and watch your operations flourish, and your facilities and assets stand as monuments throughout the passing of time, despite the heat as the unstoppable soar of the mercury in summer.

Upgrade Facility Management This Summer with TAG

Ready to take your facility management to the next level? Discover the power of TAG CMMS/EAM by Verosoft Design, the most versatile solution on the market. Schedule a demo today and see how our advanced features can help you master summer facility management with ease.